Moving your office- tips and tricks
Moving Preparation - April 17, 2019
Moving your office is an exciting endeavor, but it requires careful planning. You usually do not have much time, but you do have a great amount of work. It does not matter what is the size of your company, this will certainly be a large project. The good thing is that there will be no reason for you to worry. We have thought thoroughly about this and we will provide you with some useful tips and tricks. If you decide to follow them, the moving process will run as smoothly as possible.
Start making plans early
In order to make this moving process successful, it is advisable to start planning it as early as possible. First of all, you need to think about how the job will be done until the relocation is over. In addition to this, you need to think about technical things. For example, you need to think about where to relocate, find a reliable mover, to pack your equipment, etc. As you can see, there are many things you need to take care, which is why it is better to start making plans early. We can help you with selecting a moving company. Dallas-Fort Worth movers are highly reliable and you can feel free to put your trust in them.
Think about the costs in advance
Another thing that is quite important when moving your office is knowing how much money you are going to need. There are some ways in which you can do this. For example, you should get a free moving estimate from your mover. This is a document in which your moving company enlists everything they are going to transport. Depending on the size and the number of the items, they make an estimate on how much the move is going to cost. So, you will know even while making plans for the relocation what will be your relocation costs. Plus, you should also think about what your new location is going to cost. That is, if you are renting it, think about how much money you will need for the rent.
When moving your office, do not forget to change the address
It is preferable to start updating documents with your new address earlier rather than later. In this way, you will be able to place your orders for new business cards, envelopes, letterhead, etc. the moment you know your new address. This is particularly important if they ship regularly to you. In addition to this, make sure you update your clients as well. It is much better to have all of your updated documents on hand before you move. Otherwise, there is a risk of going days or weeks without having them in your new space.
Make sure that everything will fit
In case you intend to bring that massive fridge with you, it is better to be sure that it will fit. So, instead of wasting time, money and energy on transporting items that are not going to fit, take measurements. You can get the dimensions of your largest items and compare them to the measurements of your new location. This also applies to things like your large electrical equipment, conference room tables and everything else that needs a lot of space. If possible, do this even before you decide what the new location is going to be. It will be much easier if you know that everything will fit.
Label your boxes properly
This is an important task when moving is in question, but it is especially important when moving your office. First of all, you will be able to find everything the moment you need it. For example, if there is an urgent need for you to print something and there is no printing paper, you will find it easily. Second, you will avoid having your equipment damaged. All of the items are quite expensive and you would certainly like to avoid buying new ones because the old ones were damaged during the moving process. Therefore, make sure you, first, find moving boxes and then label all of them and you will avoid these scenarios from happening. Plus, this will save you time when the unpacking process begins.
Making a contact list is a must
A contact list will help you ensure that everyone you are doing business with know that you are moving. This means that you should inform both suppliers and clients about the move. It would be a good thing to assign this task to one person only. In this way, that person will know whom she or he has notified and whom not. In addition to this, notifying customers and clients requires some more additional information. It means that not only will you inform them about your new location but you will also tell them how the business will operate during the move. By doing this, you will show that you are professional and you will ensure that your customers do not go elsewhere for your services.
Moving your office is quite a large project and it requires several preparation steps. By starting the process early and maintaining open and frequent communication, you will secure a stress-free move. Yes, there is a lot of work in front of you, but you need to remember that this step will make everything much easier. The most important thing to do is to find a reliable mover and avoid moving scams. It will be of great help throughout the whole moving process.